ivanjay Posted July 27, 2011 Share Posted July 27, 2011 Hi all. I wanted to get opinions out there on this subject. We are a commercial food service design firm. We design about 175 projects a year. Some tiny in scope and some very large. Most right in the middle. I am responsible for coordinating all of the sales teams with our designers and tracking project status / billing etc . Being in the field a lot it is a difficult task. Does anyone know of any free or low cost software solutions to essentially organize a design division. I am using an excel spreadsheet now which is great for me but no one else can see workloads etc. I want a more collaborative approach. plus I have to input all of the data. It would be great if my designers could check off things as they finish them. Thanks in advance, I look forward to the ideas. Link to comment Share on other sites More sharing options...
notamondayfan Posted July 28, 2011 Share Posted July 28, 2011 If you want to track time spent on jobs, and tasks within jobs, use myhours.com It's free, and each user inputs their hours to tasks and jobs. And who ever has administrator rights can see reports, which can show daily, monthly, task, project, etc hours spent. It's not perfect, and you will have to teach your employees how to use it as it can be a bit tricky at the start, but once it's up and running its pretty good, especially as it's free! Deano Link to comment Share on other sites More sharing options...
ivanjay Posted July 28, 2011 Author Share Posted July 28, 2011 If you want to track time spent on jobs, and tasks within jobs, use myhours.com It's free, and each user inputs their hours to tasks and jobs. And who ever has administrator rights can see reports, which can show daily, monthly, task, project, etc hours spent. It's not perfect, and you will have to teach your employees how to use it as it can be a bit tricky at the start, but once it's up and running its pretty good, especially as it's free! Deano I will take a look. Although I am not really looking to track hours. Just see a dashboard of project status and open tasks Link to comment Share on other sites More sharing options...
erickdt Posted July 28, 2011 Share Posted July 28, 2011 I think Outlook has the ability to manage tasks. I've never used it before but I believe it works very similarly to scheduling meetings from Outlook. E Link to comment Share on other sites More sharing options...
ivanjay Posted July 28, 2011 Author Share Posted July 28, 2011 I think Outlook has the ability to manage tasks. I've never used it before but I believe it works very similarly to scheduling meetings from Outlook. E It does but I am looking for something with some more features. I have a team of 10 and if I had all of their tasks in my outlook it would be a disaster. I use outlook just for my tasks. I need a place to centralize my entire departments tasks and project status... Link to comment Share on other sites More sharing options...
John Dollus Posted July 28, 2011 Share Posted July 28, 2011 http://www.functionfox.com/ take a look at functionfox. If you contact them, they will likely schedule a webex to run you through the workflow. super nice company to work with. Link to comment Share on other sites More sharing options...
RichBenson Posted July 11, 2012 Share Posted July 11, 2012 Hi Chaps, I think this might be a better solution, www.popsapp.com Its something that I have developed with some friends, we had a system written in house at my viz studio but have spent the last 7 months redeveloping it so that anyone can use it. Still in Beta stage but you can use it to manage arch viz projects and collaborate with other POPS users, upload, download and track files and create a custom ftp area for your clients to upload and download work. Totally geared up for our industry, in the workflow section you can create custom items and there are presets for Arch Viz stills and animations. The POPS Viewer is coming soon where you can review images and videos online with you client thus removing the need for emailing attachments. Would be great to hear what you think, Rich Link to comment Share on other sites More sharing options...
notamondayfan Posted July 11, 2012 Share Posted July 11, 2012 Hi Chaps, I think this might be a better solution, www.popsapp.com Its something that I have developed with some friends, we had a system written in house at my viz studio but have spent the last 7 months redeveloping it so that anyone can use it. Still in Beta stage but you can use it to manage arch viz projects and collaborate with other POPS users, upload, download and track files and create a custom ftp area for your clients to upload and download work. Totally geared up for our industry, in the workflow section you can create custom items and there are presets for Arch Viz stills and animations. The POPS Viewer is coming soon where you can review images and videos online with you client thus removing the need for emailing attachments. Would be great to hear what you think, Rich I haven't tried the latest beta version yet, but when I was at Pikcells with Rich, the POPS system was brilliant and a great way to collaborate info, projects, timescales, clients, amends, and pretty much anything else to do with CGI production. I'm sure the new and improved public version will continue to work brilliantly. It was so much better than random spread sheets, documents and other crap in random project folders, and everyone in the team could see all the info and really streamlined a lot of the production processes. I wouldn't post this unless I did think it was worth a look, and I would defiantly recommend anyone to give it a go. I hope all is well at Pikcells, I should pop my head in some time!! Dean Link to comment Share on other sites More sharing options...
RichBenson Posted July 13, 2012 Share Posted July 13, 2012 Cheers Deano, Who do I make the cheque out to? You can pick it up when you pop in ;-] Quite a bit to do on it yet so watch this space. Follow us on twitter for regular updates http://twitter.com/popsapp www.popsapp.com Link to comment Share on other sites More sharing options...
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