Slightly O.T.-Architectural Forms

[2natalie2]

For some reason the "3D guy" (me) has been given the task of investigating the computerization of all of our daily office forms that are currently unintelligent word docs or worse...paper forms. I'm talking Transmittals, Shop Drawing Log, RFIs, etc.

 

Any advice, white papers, resources, warnings would be appreciated.

 

So far I've looked at:

 

1. customizing a simple database solution w/ Access or FileMaker etc

2. Adobe LiveCycle / Form Design / Form Server

3. Microsoft's InfoPath 2003

 

This is certainly not my expertise, but all of these solutions seem faily complicated for achieving some simple form automation for 20+ architects...

 

Any thoughts would be appreciated.

 

Scott Folts, AIA

Dal Pos Architects

[catplusplus]

Hi!

 

I also have that problem. I am in charge of coordinating outside rebar detailers and I am just at the tip of the iceberg. With regards to transmittals, I created an MS Word Template (similar to any template such as resume, fax etc.) the drawing log is a bit difficult since we encounter peculiar situations such as revisions after approval of drawings among other things. I guess there's a lot to explore on how to resolve such automation requirements such as who is responsible for crafting RFI messages, updating drawing logs etc. If your office is on a network, you can use a Web Based Local Inrtanet Database which anyone within the network can access and update. I am also on the process of developing such a system which will be feasible and of great use for our operations (since I am the one responsible for coordinating Submittals, Transmittals, RFI's Order Entry, Scheduling, making copies and general errands thay may arise whew!).

[luckytohaveher]

When you are done can you:

1. Review our A/E contracts.

2. Review all of our standard roof and flashing details.

3. Write a policy and procedure manual for our HR/employee department.

 

If you are asked to do something, and you don't have the expertise to answer the question, please point it out. By trying to solve your employer's problems about how to run his business you may actually creating liability for your relationship with him later. If you specify the wrong solution, and it costs him money, he won't forget it. There is nothing wrong with not knowing the answer. Punt!

 

Of course, if you do figure it out you could be a 'savior' for him. Just make sure you calculate all of the risk to you before you fall on that sword. Will you get a bonus or raise commensurate with the risk involved? You want the red pill or the blue pill -- choose wisely.